Privacy Policy
The Producers' Association (CVR no.: 10667070) is the data controller for the information we process about you. It is important for us that personal data collected as part of the operation of the association is processed responsibly and in accordance with the law. In this Privacy Policy, you will be informed about how we process your personal data and what rights you have.
Contact Information If you wish to contact us regarding our processing of your personal data, you can do so at: INFO@PRO-F.DK or +45 33 86 28 80
Processing of Personal Data
In order for us to fulfill any agreements entered into with you, it is necessary for us to process information that can be attributed to you.
Employees of Members
When your workplace is a member with us, we may process your name, workplace, contact information, and title, as well as other information for the purpose of providing member advice and administering your relationship with us, including billing. We use the legal basis in Article 6(1)(b) of the General Data Protection Regulation. We delete your information when we become aware that you have left your position with our members.
Applicants for Parental Leave Pool
If you apply for the FAF's parental leave pool, we will process your application and the information you provide. This typically includes information about your child's name, birthplace, date of birth, and place of birth registration. In addition, we also process information about the child's mother and father/co-mother, including address, bank details, email, and workplace. We use the legal basis in Article 6(1)(b) of the General Data Protection Regulation, and we delete your information once the application has been processed.
Participants in Events
When you purchase a ticket for one of our events, we process your contact and payment information for the purpose of providing the purchased service and billing you. We use the legal basis in Article 6(1)(b) of the General Data Protection Regulation and delete your information after 5 years in accordance with the Bookkeeping Act.
Submissions
When you submit a production for one of our awards, we process information about your name, workplace, title, and contact information. We use the legal basis in Article 6(1)(f) of the General Data Protection Regulation, as it is in our interest to contact you regarding your nomination and future years' awards. We retain your information for 3 years after your last submission.
General Inquiries
If you contact us via email, contact form, social media, etc., we process your contact information and any other information you provide in the inquiry, for the purpose of responding to your inquiry. We use the legal basis in Article 6(1)(f) of the General Data Protection Regulation, as we have a legitimate interest in responding to your inquiry. Unsolicited inquiries that are not part of our case processing are deleted as they are processed.
Contacts at Suppliers and Partners
When you are a supplier or partner with us, we process your contact information for the purpose of processing our purchases and administering your relationship with us, including billing. We use the legal basis in Article 6(1)(b) of the General Data Protection Regulation. Your information is deleted when we no longer have a purpose for it, including when your relationship with us is inactive and more than 5 years have passed since the last activity.
Job Applicants
When you submit a job application to us, we process the information you provide, including contact information, other information in your CV and application, certificates, and any other documents you submit. You are informed that we may seek information from references and your social media. We process the information for the purpose of responding to your application and assessing your profile in relation to offering you a job with us. We use the legal basis in Article 6(1)(f) of the General Data Protection Regulation, as we have a legitimate interest in processing your application and providing you with a response. Solicited applications are kept until the right candidate is found. Unsolicited applications are kept for up to 6 months. If we wish to keep applications for a longer period, we ask for your consent.
Your consent is voluntary, and you can withdraw it at any time by contacting us using the contact information provided under "Contact Information."
Images and Videos of External Individuals
If we wish to publish pictures of you for marketing purposes, we collect your consent for this (General Data Protection Regulation, Article 6(1)(a)). You can withdraw your consent at any time by contacting us using the contact information provided under "Contact Information." We use the material until you withdraw your consent or until we determine that it is no longer relevant to use. If you see that we have published pictures of you without your consent, it is because we consider that you cannot reasonably feel exposed, exploited, or violated, for example, in connection with marketing or other commercial purposes. Therefore, we can publish pictures of you based on legitimate interest (General Data Protection Regulation, Article 6(1)(f)), for example, to show atmosphere images from an event. You can contact us using the contact information provided under "Contact Information" if you wish to have pictures or videos removed where you appear.
Digital Events
In connection with digital events, we register and count how many times participants log in, what they watch, and how long they watch. Registration is done to gain knowledge about the extent to which content from our events is used, how the number of viewers is distributed, and to prevent illegal sharing of content.
Visitors to the Website
When you visit our website, we may process some information about you if you consent to it under the General Data Protection Regulation, Article 6(1)(a). For further information, we refer to the cookie banner you are presented with the first time you visit our site, as well as our cookie policy.
Newsletter
If you have given consent (General Data Protection Regulation, Article 6(1)(a)) for us to send you our newsletter, we store your name and email for the purpose of sending you newsletters via email. We also collect information about how you interact with our newsletter. Consent can be withdrawn at any time by contacting us using the contact information provided under "Contact Information" or by clicking unsubscribe at the bottom of the newsletter. The consent given is documented for 2 years after it is withdrawn.
Disclosure of Information
We use a number of third parties for storage and processing of data, including providers of IT solutions. In relevant cases, data is disclosed to banks, debt collection agencies, freight companies, auditors, etc. We only use data processors in the EU or secure third countries, as well as companies in countries that can provide adequate protection for your information. As data processors in countries outside the EU, we use:
Microsoft Inc in the USA:
- Microsoft Office 365: Supplier of the office package. Terms of agreement can be found here
- Google Analytics: Statistics on the website. Terms of agreement can be found here.
Meta Platforms Inc. in the USA:
- Facebook: Marketing our products. Terms of agreement can be found here.
- Instagram: Marketing our products. Terms of agreement can be found here.
- X in the USA: • X: Marketing our products. Terms of agreement can be found here.
- LinkedIn: Company profile on LinkedIn. Terms of agreement can be found here
The Rocket Science Group, LLC in the USA:
- Mailchimp: Supplier of the newsletter distribution system. Terms of agreement can be found here.
When we collaborate with suppliers in countries outside the EU, we primarily use the EU Commission's standard contractual clauses (SCC) as the basis for transfer, with supplementary measures. This ensures the necessary guarantees for the protection of your information.
Your Rights
Under the General Data Protection Regulation, you have a number of rights regarding our processing of information about you. You can exercise your rights by contacting us using the contact information provided above under "Contact Information."
Right to Withdraw Consent
You have the right to withdraw your consent at any time. You can do this by contacting us using the contact information provided above under "Contact Information."
If you choose to withdraw your consent, it does not affect the legality of our processing of your personal data based on your previously given consent and up to the time of withdrawal. If you withdraw your consent, it will only take effect from that time. We keep documentation of given consents for 2 years after they are withdrawn.
Right to Access Information (Right to Insight)
You have the right to access the information we process about you, as well as additional information.
Right to Rectification (Correction)
You have the right to have incorrect information about yourself corrected.
Right to Erasure
In special cases, you have the right to have information about you erased before the time of our usual general erasure occurs.
Right to Restriction of Processing
In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have processing restricted, we may only process the information – except for storage – with your consent or for the purpose of establishing, enforcing, or defending legal claims, or to protect a person or important societal interests.
Right to Object
In certain cases, you have the right to object to our otherwise lawful processing of your personal data. You can also object to the processing of your information for direct marketing.
Right to Data Portability
In certain cases, you have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to have these personal data transferred from one data controller to another without hindrance.
You can read more about your rights in the Danish Data Protection Agency's guide to data subjects' rights, which you can find on www.datatilsynet.dk.
Complaint to the Danish Data Protection Agency You have the right to lodge a complaint with the Danish Data Protection Agency if you are dissatisfied with the way we process your personal data. You can find the contact information for the Danish Data Protection Agency at www.datatilsynet.
**** This translation has been generated by an AI language model and may not be entirely accurate. Please refer to the original text in Danish for any discrepancies or clarifications.****